SUMMER ARTS AND MEDIA CAMP FREQUENTLY ASKED QUESTIONS

QUESTIONS/ANSWERS ON PROGRAM LOGISTICS, SAFETY, AND REGISTRATION FOR KIDS AND MIDDLE SCHOOL CAMPS

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PROGRAM LOGISTICS

What’s the difference between Youth Camp and Middle School Camp?
Although both programs incorporate similar artistic disciplines and convene in the same building, SAMC is customized for children ages 6-11 with grade appropriate content and themes, shorter class periods, and more recreation time. SAMC for middle schoolers serves ages 12-15 and incorporates more challenging concepts and additional studio time. The two camps do not overlap classes, lunch, or community activities but provide families with students in both age groups the convenience of picking up and dropping off at the same times and location.

Where does drop off and pick up take place for both camps?
Pick up and drop off is facilitated daily by camp staff at 623 South Wabash Avenue, a Columbia College Chicago building.

Please be aware that there is no parking lot for the camp building and that street parking can be challenging in the area. There is a 15-minute loading zone in front of the building that parents may use for drop off, but we cannot guarantee that it will always be open and available when you arrive.

Do you provide lunch?
Columbia College Chicago does not provide lunch for Summer Arts and Media Camp participants. Students must bring a lunch from home that does not require refrigeration or heating. 

Do you accept friend requests for groups?
Requests for group assignments are not accepted.

Do you offer extended care? 
Yes, morning and extended care options are available from 8:00am - 8:45am and 3:30pm - 5:30pm respectively for both SAMC and SAMC Teens.


SAFETY AND SECURITY

How do you collect emergency medical and contact information?
We partner with the ePACT Network to collect signed waivers and comprehensive medical and emergency contact information for all campers. ePACT is a free, secure, and HIPAA compliant online system. Through ePACT, teachers and counselors have access to camper emergency information via a smartphone app, so no matter where we are, we can ensure that we have immediate access to all your child's vital information through a completely secure and private system. Invitations to join the ePACT Network will be sent out to all registrants several weeks prior to the start of the camp. Completion of ePACT is REQUIRED prior to attending camp.

Will students have any unsupervised time during the day?
No. Students will be accompanied and supervised by one or more camp counselors at all times throughout the course of the day.

What is the screening process for any adults that will have contact with my child or teen during the course of the program?
All employees of the Office of Continuing and Community Education at Columbia College Chicago have completed and passed a full background check and fingerprinting. This includes all full-time and part-time staff and faculty, counselors, teaching artists, substitute teachers, and student workers.

Is my teen allowed to leave on his or her own?
Once signed in for the day, all teens must remain under supervision of camp staff until 3:30pm dismissal. Guardians may elect for their teens to have the ability to sign themselves out at the end of the day but must provide permission via ePACT or in writing to the Camp Manager. Teens may not sign themselves out for lunch or any time prior to 3:30pm dismissal. Teens who do not have self-sign out permission must be picked up by a guardian or designated caregiver.


REGISTRATION

When can I register?
Registration opens December 7, 2018 and will be accepted on a first come, first served basis. Registration will close when a session is full, or by noon on the Friday prior to the session start date.

How do I enroll my child or teen in extended care?
There is a separate activity option on our online registration site for extended care. After you register your child or teen for your preferred session(s), simply add the additional extended care activity option(s) to your shopping cart. If you are registering by phone or in person, let the Student Services Specialist know that you need to add the extended care option.

Do you offer financial aid?
Yes! Please download and read the this document to understand and apply for financial aid.

How much do I have to pay when I register? 
A $250 deposit is required per camper, per session, at the time of registration. You may also opt to pay in full at the time of registration if you prefer. If you do not pay in full, we require a credit or debit card be kept on file which we will charge automatically on future payment due dates.

How and when do I pay the remaining balance?
We will automatically charge your credit or debit card for 50% of the balance due on May 4, 2019, then again on June 4, 2019 for the remaining 50% balance. Registrations that occur after the final payment date of June 4, 2019 will require payment in full at the time of registration.

What happens if registration fills up?
You may opt to place your child or teen on a waiting list via our registration system in the event that registration is full. If a student withdraws from the camp, the next person on the waiting list will be notified and given the opportunity to register.

What about refunds?
A full refund of all funds paid, minus a $50 withdrawal fee, will be granted for all cancellations requested before March 1, 2019. Cancellation requests made after March 1, 2019, but before May 4, 2019, will forfeit the deposit, but will not be obligated to pay the remaining balance. Cancellation requests made after May 4, 2019 will not be honored, and no refund of paid tuition will be provided. All withdrawal and refund requests must be made in writing to Christopher Gorcik at cgorcik@colum.edu.

Are there additional registration policies and procedures I should know about?
Please refer to the standard Registration Policies & Procedures document for all programs offered through Columbia College Chicago's Office of Continuing and Community Education for detailed information.